The Talent Booking (“we”, “us”) is a global trade show staffing agency providing staffing services to companies exhibiting at trade shows and exhibitions worldwide. This policy explains what personal data we process, why we process it, and the rights available to you.
1. Data we collect
We may collect:
- Client information such as name, company name, business email, phone number, trade show date, location, number of staff requested and staffing requirements submitted through our quote request form
- Talent information such as name, contact details, location, languages, professional experience, skills, availability, photos, portfolio or professional profile information, and right-to-work information where relevant
- Technical information such as IP address, browser type, device information and pages visited on our website
We generally collect personal data directly from you when you contact us, submit a quote request, apply to join our talent network or communicate with us.
2. How we use your data
We use personal data to:
- respond to enquiries and prepare staffing proposals
- source and match suitable talent to trade show staffing requirements
- communicate with clients and talent about staffing arrangements
- manage talent profiles within our talent database
- coordinate staffing services and related administration
- comply with legal and regulatory obligations
- maintain and improve our website and services
3. Legal basis for processing
We process personal data where necessary to take steps at your request before entering into a contract, perform a contract, comply with legal obligations, pursue our legitimate interests in operating and developing our business, or where we have obtained consent where required by law.
4. Sharing and international transfers
We may share personal data with clients, talent, local staffing partners and service providers where reasonably necessary to provide our trade show staffing services.
As we operate internationally, personal data may be processed or transferred across different countries. Where required by applicable data protection law, we use appropriate safeguards for international transfers.
5. Talent database
Talent information submitted through our talent network may be stored in our talent database and used to assess suitability for current or future trade show staffing opportunities. Talent profiles may be reviewed by our team and, where appropriate, relevant client or staffing partners for recruitment and staffing purposes.
6. Retention
We retain personal data only for as long as reasonably necessary for the purposes described in this policy, including maintaining business and staffing records and meeting legal or accounting requirements. Talent profiles may be retained for as long as they remain relevant to potential staffing opportunities, unless the individual requests deletion or applicable law requires otherwise. When personal data is no longer required, we will delete or anonymise it where appropriate.
7. Automated decision-making
We do not use automated decision-making or profiling that produces legal or similarly significant effects on individuals.
8. Your rights
Subject to applicable law, individuals may request access, correction, deletion, restriction of processing, data portability, or object to certain processing. You may also withdraw consent where processing is based on consent, and lodge a complaint with a relevant data protection authority.
9. Security
We apply appropriate organisational and technical measures, including access controls, encryption in transit and confidentiality obligations, to protect personal data.
10. Contact
For privacy-related enquiries, please contact us at hello@thetalentbooking.com.